Introduction

The Pirates' Cove portal incorporates Squirrelmail for a webmail interface.

All registered students should have activated their student email accounts through SHIP. However, if your account is not set up for some reason, please see the Pirates' Cove login instructions.

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Composing Messages

1. To Compose a new message, click the "Compose" hyperlink at the top of the screen. A new composition screen will pop up. You will see the following fields:
• To: the field that lists the person(s) to whom you are sending a message
• Cc (abbreviation of carbon copy): the field that lists the person(s) to whom you are sending a copy of a message
• Bcc (abbreviation of blind carbon copy): the field that lists the person(s) to whom you are a sending a copy of a message without any of the other recipients’ knowledge
2. Type the recipient's e-mail address in the appropriate field. If you have the address saved in your address book, you can click the "Addresses" button to select the address. If you wish to address the message to more than one recipient, simply add a comma and a space between each separate address.
3. Once you have addressed your message, insert your e-mail subject into the Subject line. Once you have inserted your subject, begin typing your message in the large box near the bottom of the screen.
4. Click on the "Send" button when your message is complete. A copy of your message is stored in your Sent folder.

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Reading Messages

1. To open a message, click on the hyperlink under the Subject column.
2. To return to the folder in which you opened your message, click on the "Message List" hyperlink at the top of your message, or click on the desired folder under the Folder List.
   

NOTE: Next to the subject, you may see a "+," "!" and/or "A."

+ : The message has an attachment.
! : The message is marked as urgent.
A: You have answered the message.

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Organizing Messages

Folders must be created before messages can be filed.

To Create Folders:

1. Click the "Folders" hyperlink at the top of the screen.
2. Under "Create Folder," type the name of the folder in the text box and select the folder you would like the new folder to appear under.
3. Click "Create."

You will get a confirmation message that your folder was successfully created. To see the folder under your folder list, click on "refresh folder list."

To File Messages:

1. Once you are viewing your Inbox or another folder, select the box on the left of the message you wish to file. A check-mark should appear in the box.
2. Above your listed messages, you will see a "Move selected messages to:" option. Use the drop-down menu to select the folder in which you would like to file your message(s).
3. After you have selected the folder, click on the "Move" button.

If you are viewing the message, you can use the "Move to" selection menu at the top of the message to file it in a folder. After you have selected the folder, click on the "Move" button.

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Deleting Messages

There are two ways to delete messages.

If the message is open:

1. Click the "Delete" hyperlink at the top of the message, or the "Delete & Next" or "Delete & Previous" hyperlink at the bottom of the message.
2. Your deleted message will be filed in your Trash folder.

If you are in the Inbox screen or another folder:

1. Click in the box to the left of the message you want to delete. A check mark should appear in the box. You may select more than one message for deletion.
2. Select the "Delete" button to the right of the screen.
3. Your deleted message(s) will be filed in your Trash folder.

If you wish to fully delete the message(s), select the "purge" link next to the Trash folder.

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Adding a Signature

1. Select the "Preferences" link.
2. Select "Personal Information."
3. Type your signature in the Signature box.
4. Under Signature Options, select "Yes" for Use Signature. You may also select "Yes" for Signature with '--' Line:—this will add two dashes above your signature.
5. Select the "Submit" button.

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Attaching Files

1. Compose your message.
2. Click the "Browse" button at the bottom of the screen.
3. Locate the file you wish to attach. NOTE: Your file must be 2 MB or less.
4. Click the "Add" button to the right. You should see your file name under the Attach field.
5. Select "Send Message" at the bottom of the screen when the messaged is finished.

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Using the Address Book

To Add an Address to Contacts:

1. Select the "Addresses" link at the top of the page.
2. Type in the e-mail address, nickname, and full name of the individual. The required fields are address, nickname, and first name.
3. Click "Add Address."
4. Repeat the process to add more addresses.

To Add an Address to a Composition:

1. After opening the Compose window, select the "Addresses" button that is located under the Subject line.
2. Choose the appropriate box next to the name(s) of the desired email recipient(s).
• To: the field that lists the person(s) to whom you are sending a message
• Cc (abbreviation of carbon copy): the field that lists the person(s) to whom you are sending a copy of a message
• Bcc (abbreviation of blind carbon copy): the field that lists the person(s) to whom you are a sending a copy of a message without any of the other recipients’ knowledge
3. Click the "Use Addresses" button.
4. Repeat the same process to add more addresses.

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Setting Display Preferences

Specifying the Number of Messages that Appear in the Message List

1. Select the "Preferences" link.
2. Select "Display Preferences."
3. Next to Number of Messages to Index, type the number of messages that you would like to appear in your message list.
4. Select the "Submit" button.

Setting the Size of the Composition Window

1. Select the "Preferences" link.
2. Select "Display Preferences."
3. Next to Width of Compose Window, type the size (in pixels) for the width of the composition window.
4. Next to Height of Compose Window, type the size (in pixels) for the height of the composition window.
5. Select the "Submit" button.

Showing HTML Messages

1. Select the "Preferences" link.
2. Select "Display Preferences."
3. Next to Show HTML Version by Default, select "Yes" if you would like to view HTML messages or select "No" if you prefer to view text messages.
4. Select the "Submit" button.

Displaying Pictures in Messages

1. Select the "Preferences" link.
2. Select "Display Preferences."
3. Next to Display Attached Images with Message, select "Yes" if you would like to view pictures in email messages.
4. Select the "Submit" button.

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Setting Folder Preferences

Specifying the Automatic Refresh Time for the Folder List

1. Select the "Preferences" link.
2. Select "Folder Preferences."
3. Next to Auto Refresh Folder List, select the preferred refresh time from the dropdown menu.
4. Select the "Submit" button.

Setting the Width of the Folder List

1. Select the "Preferences" link.
2. Select "Folder Preferences."
3. Next to Width of Folder List, select the preferred size for the folder list frame's width from the dropdown menu.
4. Select the "Submit" button.

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